AFTEA is a public charity professional organization
According to IRS, every exempt charitable organization is classified as either a public charity or a private foundation. Generally, organizations that are classified as public charities are those that;
(i) are churches, hospitals, qualified medical research organizations affiliated with hospitals, schools, colleges and universities, (ii) have an active program of fundraising and receive contributions from many sources, including the general public, governmental agencies, corporations, private foundations or other public charities,
(iii) receive income from the conduct of activities in furtherance of the organization's exempt purposes, or
(iv) actively function in a supporting relationship to one or more existing public charities.
According to IRS, every exempt charitable organization is classified as either a public charity or a private foundation. Generally, organizations that are classified as public charities are those that;
(i) are churches, hospitals, qualified medical research organizations affiliated with hospitals, schools, colleges and universities, (ii) have an active program of fundraising and receive contributions from many sources, including the general public, governmental agencies, corporations, private foundations or other public charities,
(iii) receive income from the conduct of activities in furtherance of the organization's exempt purposes, or
(iv) actively function in a supporting relationship to one or more existing public charities.
| aftea-exemption.pdf |
| aftea-exemption_p2.pdf |
| aftea_election_process.pdf |
AFTEA Constitution and By-laws
CONSTITUTION AND BY-LAWS OF THE ASSOCIATION OF FILIPINO TEACHERS AND EDUCATORS IN AMERICA (AFTEA), INCORPORATED
ARTICLE I- Name
Section 1 The official name of this organization shall be known as the Association of Filipino Teachers and Educators in America (AFTEA), Incorporated.
Section 2 The official color and seal of the Association is circular, with light green background and black print AFTEA, Inc., Founded 2006 on it. At the center are the flags of the Philippines and the United States of America.
Section 3 The official motto of the Association is “Building Lives, Building Families and Building Professions”.
ARTICLE II-Purpose
Section 1 To build a strong support to the teaching profession through instruction, research and professional developments.
Section 2 To strengthen relationships among teachers, educators and their families.
Section 3 To extend financial support through voluntary contributions among its bona fide members.
Section 4 To promote exemplary Filipino and American values, cultures and traditions.
Section 5 To provide academic support to students, parents, and/or guardians.
ARTICLE III-Membership
Section 1 Professional full membership in the Association shall be open to all Filipino and/or Filipino descent teachers/educators employed by the public or private educational institutions in the United States of America and its territories.
Section 2 Professional associate membership in the Association shall be open to all Filipino and/or Filipino descent teachers/educators employed by the public or private educational institutions in the Philippines and other countries.
Section 3 Professional affiliate membership in the Association shall be open to all public or private educational institutions in the Philippines and other countries.
Section 4 Membership shall become effective upon payment of membership fee and taking an oath as a member of the organization and shall pay an annual membership renewal dues in accordance with the provisions of this constitution and by-laws.
Section 5 A bona fide professional member shall pay an annual membership renewal due for continuous membership as provided for by the constitution and by-laws of the association.
Section 6 Professional membership shall be continuous upon payment of annual membership renewal dues unless the member dies, voluntarily resigns from the association, or revoke for failing to comply with the provisions of the constitution and by-laws with due process.
Section 7 All bona fide professional members in good standing are eligible to vote and maybe appointed, nominated, voted, elected and hold office for the association and are eligible to receive services provided for by the association unless otherwise disqualified upon due process.
Section 8 All professional members shall actively participate in all activities of the association.
Section 9 Professional members who retire shall continue to pay their annual dues to stay as honorary members for life. They are eligible to vote, maybe appointed, nominated, voted, elected and hold office or may represent the association.
ARTICLE IV- Officers and Representatives
Section 1 The officers of the association shall consist of a President, Executive Vice President, Deputy Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Auditor, Press Relation Officer, and Business Manager.
Section 2 Officers of the association shall be elected in the manner prescribed in the by-laws of the association.
Section 3 All officers shall be elected by the bonafide professional full members for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately.
Section 4 No officers shall serve his/her office for more than two successive terms.
Section 5 The officers shall have been bonafide professional full members of the association for at least two years prior to their election and shall maintain their memberships in good standing during their term of office.
Section 6 The Academic Coordinators shall consist of a coordinator of Mathematics, Science, ELA, Social Studies, Special Education, Adult Basic Education and Literacy, Physical Education, and STEM (Science, Technology, Engineering and Mathematics) subjects. They shall elect among themselves the Academic Dean or may be designated by the Chairman of the Executive Board.
Section 7 All Academic Coordinators shall be elected for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately. They shall automatically become chairman of one of the twelve (12) regular committees stipulated in the By-laws.
Section 8 The Academic Coordinators shall have been full members of the association for at least two years prior to their election and shall maintain their memberships in good standing during their term of office.
Section 9 The AFTEA Advisers shall consist of the former President/Chairman of the Association.
Section 10 The Board of Directors shall consist of at least five (5) but not more than twenty (20) members. They shall have been full members of the association for at least two years prior to their appointment.
Section 11 The members of the Board of Directors shall be appointed by the Chairman of the Executive Board for a term of two years upon recommendation by any members of the association and approved by two-thirds (2/3) of the Executive Board. They shall function as member of the Executive Board. As well as perform other functions designated by the Executive Board. The Board of Directors are the Director for Philippine Affairs, Director for Membership and Recruitment, Director for Digital Communication and Technology, Director for Professional Development, Director for International Linkages, Director for Community Extension, Director for Research and Publication, Director for Immigrant Affairs and other designation as created.
Section 12 There shall be designated Consultants of the association which consist of at least three (3) but not more than five (5) members. They shall have sufficient knowledge of the association prior to their designation.
Section 13 The Chairman of the Executive Board shall designate the Consultants. They may be recommended by any full members of the association and approved by the Executive Board prior to their designation. The Executive Board shall have the power to discontinue the designation of the Consultants as it may deem necessary.
Section 14 The Chairman of the Executive Board shall designate the Academic Dean. The Academic Dean shall serve as the head of the Academic Coordinators. He may be recommended by any full members of the association and approved by the Executive Board prior to their designation. The Executive Board shall have the power to discontinue the designation of the Academic Dean as it may deem necessary. He shall coordinate with the BOARD OF TRUSTEES for matters as regards to the AFTEA HEXACENTER ACADEMY.
Section 15 The Chairman of the Executive Board shall designate the Executive Director of the AFTEA International Research and Education Conference (IREC). The Executive Director shall serve as the Chairman of the screening committee of the IREC. He may be recommended by any full members of the association and approved by the Executive Board prior to their designation. The Executive Board shall have the power to discontinue the designation of the Executive Director as it may deem necessary. The Board may designate Directors for the IREC.
Section 16 The Chairman of the Executive Board shall designate the Deputy Director of the IREC to assist the Executive Director and as well as in-charge for the Junior International Research and Education Conference (JIREC). The Deputy Director shall serve as the Chairman of the screening committee of the JIREC. He may be recommended by any full members of the association and approved by the Executive Board prior to their designation. The Executive Board shall have the power to discontinue the designation of the Deputy Director and all other Directors of IREC as it may deem necessary.
ARTICLE V-The Executive Board
Section 1 The Executive Board shall consist of the officers, academic coordinators, academic dean, executive director, deputy director, advisers and members of the board of directors of the association.
Section 2 The Executive Board shall have the power to create plans, programs and projects necessary for the general purpose of the Association.
Section 3 The Executive Board of New York shall have the sole power to authorize the creation and disenfranchisement of a chapter organization as it may deem necessary upon the approval of the majority of the New York Chapter Association members in consultation with the respective chapter organization members.
Section 4 Each chapter organization shall have the same organizational set-up and will adopt the same constitution and by-laws of the association; however, they may modify the amount of membership fee and annual dues with respect to their jurisdictions.
Section 5 Each chapter organization created shall submit an annual report addressed to the Secretariat of the Executive Board of New York at the end of the fiscal year for record keeping purposes.
Section 6 Each chapter organization executive board shall function interdependently with the Executive Board of New York; Moreover, there shall be an annual joint meeting of the different executive boards.
Section 7 Each executive board shall have the power to establish implementing rules, orders, memorandums and regulations pursuant to the implementations of the plans, programs and projects of the association.
Section 8 The members of the executive board shall be automatically be the members of the Executive Council to oversee the functions of all standing, ad hoc, and special programs and committees.
Section 9 Whenever a majority of the executive board shall agree that an officer, an academic coordinator or a member of the board of director has been grossly negligent of the duties and responsibilities defined in the by-laws or is incapacitated, the executive board may recommend to the association that the office be declared vacant. The officer or academic coordinator or a board of director concerned must have been given due process before the executive board. If the executive board deems to declare the position vacant, it may appoint an officer-in-charge in its place by a two-thirds (2/3) majority.
ARTICLE VI-Amendments
This Constitution may be amended or repealed by an affirmative votes of two-thirds (2/3) of the members present and voting at a special meeting or any regular meeting, provided, however, that a copy of the proposed amendment must be submitted to the Executive Board of New York at least one (1) month preceding the meeting and that a copy of the proposed amendment must be presented to each member at least seven (7) calendar days preceding the regular meeting at which the vote is taken.
ARTICLE VII- Ratification
This Constitution shall be ratified by an affirmative vote of two-thirds (2/3) of the members present for such purpose and shall take effect immediately after its ratification. A copy of the Ratified Constitution must be submitted to the Secretariat of the Executive Board of New York for record keeping purposes.
BY-LAWS OF THE AFTEA, Inc
Article I- Contributions and Fees
Section 1 New professional full members of this association shall pay a membership fee of $50.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 2 New professional associate members of this association shall pay a membership fee of $50.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 3 New professional affiliate members of this association shall pay a membership fee of $100.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 4 All bonafide professional members shall pay an annual membership renewal due of $20.00 to maintain bonafide professional membership status of the association. The Executive Board have the right to waived, increase or decrease such annual dues.
Section 5 The membership fees and annual membership renewal dues shall be used for the general operating expenses of the association as determined by the executive board.
Section 6 The annual membership renewal dues must be collected beginning every first month of the fiscal year.
Section 7 There shall be a special voluntary contribution of $100.00 or whenever appropriate for registered members of the Mutual Death Assistance Program (MDAP) for the purpose therein stipulated.
Article II-Elections
Section 1 There shall be an Election Committee headed a Chairman and two members appointed by the Executive Board, one month prior to the election of officers and academic coordinators, in order to conduct and oversee election rules and procedures. The ABEL Coordinator is the co-chairman of the Election Committee.
Section 2 All bonafide professional members of the association shall have the right to vote in elections conducted as hereinafter provided for. They must pay the annual due of the current election year one month prior to the conduct of the election.
Section 3 Candidates receiving the highest votes cast for their office either in-person or remote shall be declared elected by the election committee.
Section 4 Election of AFTEA New York shall be held every eleventh or twelfth month of an odd year.
Section 5 Election results of each chapter organization created shall be submitted to the executive board of New York within one-month following the election.
Section 6 Election of each chapter organization shall be held every eleventh or twelfth month of an even year.
Article III-Duties and Responsibilities
Section 1 The President of the Association shall be the Chairman of the Executive Board and an ex-officio member of all standing committees. He shall call upon all meetings of the Executive Board, suggest projects, policies and plans of work for all standing committees, and shall be held responsible for the progress and work of the association. The Chairman, by and with the consent of the Executive Board, shall appoint the chairpersons of all ad hoc and special committees. He/she shall preside at all special and regular meeting of the association and shall perform all other duties that properly fall upon him as a presiding officer.
Section 2 The Executive Vice President shall have charge of internal affairs and shall preside in the absence of the President and shall perform any other duties that shall be incumbent on him/her or any other duties delegated to him/her by the chairman. The Executive Vice President shall automatically be the chairperson of the Legislative Committee.
Section 3 The Deputy Vice President shall have charge of external affairs and shall preside in the absence of the chairman and executive vice president and shall perform any other duties delegated to him/her by the President. The deputy vice president shall automatically be the chairperson of the Professional Development Committee and the Liaison Committee.
Section 4 The Secretary shall have charge of all proceedings of each meeting. At the end of his/her term, the secretary shall turn over to the incoming Secretary complete records of the association. A permanent file of the association records for each fiscal year shall however be maintained and kept in the office of the secretariat. The Secretary shall automatically be chairperson of the Membership Services Committee.
Section 5 The Assistant Secretary shall have charge of all the correspondence and communication of the association except that which relates to the work assigned to other officers or committees and shall perform any other duties delegated to him/her by the chairman. He/she shall be automatically chairperson of the Mutual Death Assistance Program (MDAP).
Section 6 The Treasurer shall receive all funds belonging to the association, pay out the same orders when notified by the chairman, keep an itemized account of receipts and expenditures, and make a written report to be presented and submitted to the Secretariat during the regular assembly meeting. The Treasurer shall automatically be co-chairperson of the Mutual Death Assistance Program (MDAP).
Section 7 The Assistant Treasurer shall have charge to assist the Treasurer in keeping records of itemized accounts of receipts and expenditures. He shall perform other functions as designated by the Treasurer. He shall be the co-chairperson of the Immigration and Emigration Assistance Program (IEAP).
Section 8 The Auditor shall examine the association’s financial reports and accounting records and shall compare the charges with the vouchers, verify balance sheets and income items, and state the results. He/she shall keep a copy of the annual financial report of the association. He shall be the chairman of the Auditing Committee.
Section 9 The Press Relation Officer shall furnish articles for news media pertaining to the affairs of the association. He/she shall automatically be chairperson of the Public Relation Committee. The Press Relation Officer shall also be responsible for the publication of an official association’s newsletter in print or otherwise electronic.
Section 10 The Business Manager shall have been charge for overseeing and supervising the activities of the programs, plans and projects of the association. He shall be the chairperson of the Bids and Awards Committee.
Section 11 Each Academic Coordinator shall preside over their specific subject areas regarding plans, programs and projects in accordance with the Professional Development Committee. They shall submit a plan of action during the first regular meeting. Each Academic Coordinator must attend to all meetings of the executive board and shall report to the executive board any developments associated with their corresponding subject areas. In addition to their duties, each Academic Coordinators shall have been charge as chairman of the Regular Committees assigned to their offices.
Section 12 Each member of the Board of Directors must attend, participate and provide assistance in the implementation of the plans, programs and projects of the association and shall coordinate with other existing committees, programs and organizations.
Section 13 Each officer and academic coordinator shall have the obligation of instructing his/her successor in the duties of that office and working with him/her as needed during the term following his/her election.
Article IV-Meetings
Section 1 The Executive Board shall meet every first Saturday of each month on the time and place predetermined by the current executive board. An emergency meeting maybe called for whenever deemed necessary.
Section 2 There shall be at least two (2) general assembly meetings of the association, one in the Fall and another in Spring during the fiscal year. The Chairman, with the advice of the Executive Board, shall determine the time and place of these meetings.
Section 3 There shall be an annual joint meeting of the association and its chapter organizations to discuss matters related to the AFTEA, Inc. at the beginning of the second quarter of each fiscal year.
Section 4 Special meetings shall be held at the call of the Chairman of the Executive Board whenever necessary. The Chairman may also call a special meeting upon written request of at least one-fifth (1/5) of the members of the Executive Board or at least one-tenth (1/10) of the bonafide members of the association.
Article V-Quorum
Section 1 The members present shall be a quorum for the executive board or at least half of the members of the executive board at large. A majority vote shall be necessary for passage of any motion.
Section 2 The members present shall be a quorum for the general assembly meeting or at least half of the bonafide members at large. A majority vote shall be necessary for passage of any motion.
Article VI-Standing and Regular Committees and Special Programs
Section 1 There shall be three (3) Standing Committees of the Association carrying specific functions, as follows: Professional Development Committee, Legislative Committee and Membership Services Committee. Each standing committee shall be assisted by a committee co-chairman appointed by the Executive Council.
Section 2 There shall be twelve (12) Regular Committees of the Association, as follows: Nominating Committee, Convention Committee, Disaster Relief Committee, Resolution Committee, Auditing Committee, Constitution Committee, Public Relation Committee, Ways and Means Committee, Sports and Recreation Committee, the Election Committee, Bids and Awards Committee and the Liaison Committee. Each Regular Committee shall be headed by a committee chairperson.
Section 3 The chairmanship of the Regular Committees shall be as follows; the Nominating Committee is headed by the Special Ed Coordinator; the Convention Committee is headed by the Math Coordinator; the Disaster Relief Committee is headed by the Science Coordinator; Resolution Committee is headed by ELA Coordinator; the Auditing Committee is headed by the Auditor; Constitution Committee is headed by the Social Studies Coordinator; the Public Relation Committee is headed by the PRO; the Ways and Means Committee is headed by the STEM Coordinator; Sports and Recreational Committee is headed by the Physical Ed Coordinator; the Bids and Awards Committee is headed by the Business Manager; the ABEL Coordinator is the co-chairman of the Election Committee and also co-chairman of the Immigration and Emigration Assistance Program (IEAP) and the Liaison Committee is under the Deputy Vice- President.
Section 4 There shall be established special program known as the Mutual Death Assistance Program (MDAP) to provide financial assistance and information among its registered members in case of untimely death.
Section 5 There shall be established special program known as the Immigration and Emigration Assistance Program (IEAP) to provide assistance to any immigration, emigration, and citizenship status to any members and their families with the assistance of a Legal Immigration Officer and the Philippine Consular Office.
Section 6 The President shall appoint members of the Immigration and Emigration Assistance Program (IEAP) to assist in the plans and implementations of the program.
Section 7 The President, with the consent of the members of the Executive Council, shall have the power to create and dissolve ad hoc programs and committees as may be deemed necessary.
Section 8 Members of Standing and Regular Committees shall be appointed by the Committee Chairperson subject to approval by a majority vote of the Executive Council.
Section 9 Each Committee shall define its projects, programs and procedures subject to the approval by the Executive Council.
Section 10 Each Regular and ad hoc Committees and Special Programs shall submit an annual report to the Secretariat of the Executive Council at the end of the fiscal year.
Article VII- Affiliations
The Association of Filipino Teachers and Educators in America, Inc. shall affiliate with the American Federation of Teachers, the New York State Unified Teachers and the United Federation of Teachers. Affiliations of the AFTEA, Inc with other organizations shall be optional at the discretion of the Executive Board or at the will of the majority of its full members.
Article VIII- Fiscal Year
The Fiscal Year of this association shall be from the first day of the first month of one year to the last day of the twelfth month of the same year.
Article IX-Authority
Section1 The Robert’s Rule of Order revised 2004 shall be the parliamentary authority for the Association on all questions on rules and procedures not covered by the constitution and by-laws and such standing rules as the association may adopt.
Section 2 This Association shall exist for Thirty-Years (30 years) starting from December 22, 2006.
Article X- Amendments
This By-laws may be amended or repealed at any meeting of the association by an affirmative votes of two-thirds (2/3) of the members present and voting at any regular meeting, provided, however, that a copy of the proposed amendment must be submitted to the Executive Board of New York at least one (1) month preceding the meeting and that a copy of the proposed amendment must be presented to each member at least seven (7) calendar days preceding the regular meeting at which the vote is taken.
Article XI- Ratification
This By-laws shall be ratified by an affirmative vote of two-thirds (2/3) of the members present for such purpose and shall take effect immediately after its ratification. A copy of the ratified by-laws must be submitted to the secretariat of the Executive Board of New York for record keeping purposes.
ARTICLE I- Name
Section 1 The official name of this organization shall be known as the Association of Filipino Teachers and Educators in America (AFTEA), Incorporated.
Section 2 The official color and seal of the Association is circular, with light green background and black print AFTEA, Inc., Founded 2006 on it. At the center are the flags of the Philippines and the United States of America.
Section 3 The official motto of the Association is “Building Lives, Building Families and Building Professions”.
ARTICLE II-Purpose
Section 1 To build a strong support to the teaching profession through instruction, research and professional developments.
Section 2 To strengthen relationships among teachers, educators and their families.
Section 3 To extend financial support through voluntary contributions among its bona fide members.
Section 4 To promote exemplary Filipino and American values, cultures and traditions.
Section 5 To provide academic support to students, parents, and/or guardians.
ARTICLE III-Membership
Section 1 Professional full membership in the Association shall be open to all Filipino and/or Filipino descent teachers/educators employed by the public or private educational institutions in the United States of America and its territories.
Section 2 Professional associate membership in the Association shall be open to all Filipino and/or Filipino descent teachers/educators employed by the public or private educational institutions in the Philippines and other countries.
Section 3 Professional affiliate membership in the Association shall be open to all public or private educational institutions in the Philippines and other countries.
Section 4 Membership shall become effective upon payment of membership fee and taking an oath as a member of the organization and shall pay an annual membership renewal dues in accordance with the provisions of this constitution and by-laws.
Section 5 A bona fide professional member shall pay an annual membership renewal due for continuous membership as provided for by the constitution and by-laws of the association.
Section 6 Professional membership shall be continuous upon payment of annual membership renewal dues unless the member dies, voluntarily resigns from the association, or revoke for failing to comply with the provisions of the constitution and by-laws with due process.
Section 7 All bona fide professional members in good standing are eligible to vote and maybe appointed, nominated, voted, elected and hold office for the association and are eligible to receive services provided for by the association unless otherwise disqualified upon due process.
Section 8 All professional members shall actively participate in all activities of the association.
Section 9 Professional members who retire shall continue to pay their annual dues to stay as honorary members for life. They are eligible to vote, maybe appointed, nominated, voted, elected and hold office or may represent the association.
ARTICLE IV- Officers and Representatives
Section 1 The officers of the association shall consist of a President, Executive Vice President, Deputy Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Auditor, Press Relation Officer, and Business Manager.
Section 2 Officers of the association shall be elected in the manner prescribed in the by-laws of the association.
Section 3 All officers shall be elected by the bonafide professional full members for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately.
Section 4 No officers shall serve his/her office for more than two successive terms.
Section 5 The officers shall have been bonafide professional full members of the association for at least two years prior to their election and shall maintain their memberships in good standing during their term of office.
Section 6 The Academic Coordinators shall consist of a coordinator of Mathematics, Science, ELA, Social Studies, Special Education, Adult Basic Education and Literacy, Physical Education, and STEM (Science, Technology, Engineering and Mathematics) subjects. They shall elect among themselves the Academic Dean or may be designated by the Chairman of the Executive Board.
Section 7 All Academic Coordinators shall be elected for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately. They shall automatically become chairman of one of the twelve (12) regular committees stipulated in the By-laws.
Section 8 The Academic Coordinators shall have been full members of the association for at least two years prior to their election and shall maintain their memberships in good standing during their term of office.
Section 9 The AFTEA Advisers shall consist of the former President/Chairman of the Association.
Section 10 The Board of Directors shall consist of at least five (5) but not more than twenty (20) members. They shall have been full members of the association for at least two years prior to their appointment.
Section 11 The members of the Board of Directors shall be appointed by the Chairman of the Executive Board for a term of two years upon recommendation by any members of the association and approved by two-thirds (2/3) of the Executive Board. They shall function as member of the Executive Board. As well as perform other functions designated by the Executive Board. The Board of Directors are the Director for Philippine Affairs, Director for Membership and Recruitment, Director for Digital Communication and Technology, Director for Professional Development, Director for International Linkages, Director for Community Extension, Director for Research and Publication, Director for Immigrant Affairs and other designation as created.
Section 12 There shall be designated Consultants of the association which consist of at least three (3) but not more than five (5) members. They shall have sufficient knowledge of the association prior to their designation.
Section 13 The Chairman of the Executive Board shall designate the Consultants. They may be recommended by any full members of the association and approved by the Executive Board prior to their designation. The Executive Board shall have the power to discontinue the designation of the Consultants as it may deem necessary.
Section 14 The Chairman of the Executive Board shall designate the Academic Dean. The Academic Dean shall serve as the head of the Academic Coordinators. He may be recommended by any full members of the association and approved by the Executive Board prior to their designation. The Executive Board shall have the power to discontinue the designation of the Academic Dean as it may deem necessary. He shall coordinate with the BOARD OF TRUSTEES for matters as regards to the AFTEA HEXACENTER ACADEMY.
Section 15 The Chairman of the Executive Board shall designate the Executive Director of the AFTEA International Research and Education Conference (IREC). The Executive Director shall serve as the Chairman of the screening committee of the IREC. He may be recommended by any full members of the association and approved by the Executive Board prior to their designation. The Executive Board shall have the power to discontinue the designation of the Executive Director as it may deem necessary. The Board may designate Directors for the IREC.
Section 16 The Chairman of the Executive Board shall designate the Deputy Director of the IREC to assist the Executive Director and as well as in-charge for the Junior International Research and Education Conference (JIREC). The Deputy Director shall serve as the Chairman of the screening committee of the JIREC. He may be recommended by any full members of the association and approved by the Executive Board prior to their designation. The Executive Board shall have the power to discontinue the designation of the Deputy Director and all other Directors of IREC as it may deem necessary.
ARTICLE V-The Executive Board
Section 1 The Executive Board shall consist of the officers, academic coordinators, academic dean, executive director, deputy director, advisers and members of the board of directors of the association.
Section 2 The Executive Board shall have the power to create plans, programs and projects necessary for the general purpose of the Association.
Section 3 The Executive Board of New York shall have the sole power to authorize the creation and disenfranchisement of a chapter organization as it may deem necessary upon the approval of the majority of the New York Chapter Association members in consultation with the respective chapter organization members.
Section 4 Each chapter organization shall have the same organizational set-up and will adopt the same constitution and by-laws of the association; however, they may modify the amount of membership fee and annual dues with respect to their jurisdictions.
Section 5 Each chapter organization created shall submit an annual report addressed to the Secretariat of the Executive Board of New York at the end of the fiscal year for record keeping purposes.
Section 6 Each chapter organization executive board shall function interdependently with the Executive Board of New York; Moreover, there shall be an annual joint meeting of the different executive boards.
Section 7 Each executive board shall have the power to establish implementing rules, orders, memorandums and regulations pursuant to the implementations of the plans, programs and projects of the association.
Section 8 The members of the executive board shall be automatically be the members of the Executive Council to oversee the functions of all standing, ad hoc, and special programs and committees.
Section 9 Whenever a majority of the executive board shall agree that an officer, an academic coordinator or a member of the board of director has been grossly negligent of the duties and responsibilities defined in the by-laws or is incapacitated, the executive board may recommend to the association that the office be declared vacant. The officer or academic coordinator or a board of director concerned must have been given due process before the executive board. If the executive board deems to declare the position vacant, it may appoint an officer-in-charge in its place by a two-thirds (2/3) majority.
ARTICLE VI-Amendments
This Constitution may be amended or repealed by an affirmative votes of two-thirds (2/3) of the members present and voting at a special meeting or any regular meeting, provided, however, that a copy of the proposed amendment must be submitted to the Executive Board of New York at least one (1) month preceding the meeting and that a copy of the proposed amendment must be presented to each member at least seven (7) calendar days preceding the regular meeting at which the vote is taken.
ARTICLE VII- Ratification
This Constitution shall be ratified by an affirmative vote of two-thirds (2/3) of the members present for such purpose and shall take effect immediately after its ratification. A copy of the Ratified Constitution must be submitted to the Secretariat of the Executive Board of New York for record keeping purposes.
BY-LAWS OF THE AFTEA, Inc
Article I- Contributions and Fees
Section 1 New professional full members of this association shall pay a membership fee of $50.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 2 New professional associate members of this association shall pay a membership fee of $50.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 3 New professional affiliate members of this association shall pay a membership fee of $100.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 4 All bonafide professional members shall pay an annual membership renewal due of $20.00 to maintain bonafide professional membership status of the association. The Executive Board have the right to waived, increase or decrease such annual dues.
Section 5 The membership fees and annual membership renewal dues shall be used for the general operating expenses of the association as determined by the executive board.
Section 6 The annual membership renewal dues must be collected beginning every first month of the fiscal year.
Section 7 There shall be a special voluntary contribution of $100.00 or whenever appropriate for registered members of the Mutual Death Assistance Program (MDAP) for the purpose therein stipulated.
Article II-Elections
Section 1 There shall be an Election Committee headed a Chairman and two members appointed by the Executive Board, one month prior to the election of officers and academic coordinators, in order to conduct and oversee election rules and procedures. The ABEL Coordinator is the co-chairman of the Election Committee.
Section 2 All bonafide professional members of the association shall have the right to vote in elections conducted as hereinafter provided for. They must pay the annual due of the current election year one month prior to the conduct of the election.
Section 3 Candidates receiving the highest votes cast for their office either in-person or remote shall be declared elected by the election committee.
Section 4 Election of AFTEA New York shall be held every eleventh or twelfth month of an odd year.
Section 5 Election results of each chapter organization created shall be submitted to the executive board of New York within one-month following the election.
Section 6 Election of each chapter organization shall be held every eleventh or twelfth month of an even year.
Article III-Duties and Responsibilities
Section 1 The President of the Association shall be the Chairman of the Executive Board and an ex-officio member of all standing committees. He shall call upon all meetings of the Executive Board, suggest projects, policies and plans of work for all standing committees, and shall be held responsible for the progress and work of the association. The Chairman, by and with the consent of the Executive Board, shall appoint the chairpersons of all ad hoc and special committees. He/she shall preside at all special and regular meeting of the association and shall perform all other duties that properly fall upon him as a presiding officer.
Section 2 The Executive Vice President shall have charge of internal affairs and shall preside in the absence of the President and shall perform any other duties that shall be incumbent on him/her or any other duties delegated to him/her by the chairman. The Executive Vice President shall automatically be the chairperson of the Legislative Committee.
Section 3 The Deputy Vice President shall have charge of external affairs and shall preside in the absence of the chairman and executive vice president and shall perform any other duties delegated to him/her by the President. The deputy vice president shall automatically be the chairperson of the Professional Development Committee and the Liaison Committee.
Section 4 The Secretary shall have charge of all proceedings of each meeting. At the end of his/her term, the secretary shall turn over to the incoming Secretary complete records of the association. A permanent file of the association records for each fiscal year shall however be maintained and kept in the office of the secretariat. The Secretary shall automatically be chairperson of the Membership Services Committee.
Section 5 The Assistant Secretary shall have charge of all the correspondence and communication of the association except that which relates to the work assigned to other officers or committees and shall perform any other duties delegated to him/her by the chairman. He/she shall be automatically chairperson of the Mutual Death Assistance Program (MDAP).
Section 6 The Treasurer shall receive all funds belonging to the association, pay out the same orders when notified by the chairman, keep an itemized account of receipts and expenditures, and make a written report to be presented and submitted to the Secretariat during the regular assembly meeting. The Treasurer shall automatically be co-chairperson of the Mutual Death Assistance Program (MDAP).
Section 7 The Assistant Treasurer shall have charge to assist the Treasurer in keeping records of itemized accounts of receipts and expenditures. He shall perform other functions as designated by the Treasurer. He shall be the co-chairperson of the Immigration and Emigration Assistance Program (IEAP).
Section 8 The Auditor shall examine the association’s financial reports and accounting records and shall compare the charges with the vouchers, verify balance sheets and income items, and state the results. He/she shall keep a copy of the annual financial report of the association. He shall be the chairman of the Auditing Committee.
Section 9 The Press Relation Officer shall furnish articles for news media pertaining to the affairs of the association. He/she shall automatically be chairperson of the Public Relation Committee. The Press Relation Officer shall also be responsible for the publication of an official association’s newsletter in print or otherwise electronic.
Section 10 The Business Manager shall have been charge for overseeing and supervising the activities of the programs, plans and projects of the association. He shall be the chairperson of the Bids and Awards Committee.
Section 11 Each Academic Coordinator shall preside over their specific subject areas regarding plans, programs and projects in accordance with the Professional Development Committee. They shall submit a plan of action during the first regular meeting. Each Academic Coordinator must attend to all meetings of the executive board and shall report to the executive board any developments associated with their corresponding subject areas. In addition to their duties, each Academic Coordinators shall have been charge as chairman of the Regular Committees assigned to their offices.
Section 12 Each member of the Board of Directors must attend, participate and provide assistance in the implementation of the plans, programs and projects of the association and shall coordinate with other existing committees, programs and organizations.
Section 13 Each officer and academic coordinator shall have the obligation of instructing his/her successor in the duties of that office and working with him/her as needed during the term following his/her election.
Article IV-Meetings
Section 1 The Executive Board shall meet every first Saturday of each month on the time and place predetermined by the current executive board. An emergency meeting maybe called for whenever deemed necessary.
Section 2 There shall be at least two (2) general assembly meetings of the association, one in the Fall and another in Spring during the fiscal year. The Chairman, with the advice of the Executive Board, shall determine the time and place of these meetings.
Section 3 There shall be an annual joint meeting of the association and its chapter organizations to discuss matters related to the AFTEA, Inc. at the beginning of the second quarter of each fiscal year.
Section 4 Special meetings shall be held at the call of the Chairman of the Executive Board whenever necessary. The Chairman may also call a special meeting upon written request of at least one-fifth (1/5) of the members of the Executive Board or at least one-tenth (1/10) of the bonafide members of the association.
Article V-Quorum
Section 1 The members present shall be a quorum for the executive board or at least half of the members of the executive board at large. A majority vote shall be necessary for passage of any motion.
Section 2 The members present shall be a quorum for the general assembly meeting or at least half of the bonafide members at large. A majority vote shall be necessary for passage of any motion.
Article VI-Standing and Regular Committees and Special Programs
Section 1 There shall be three (3) Standing Committees of the Association carrying specific functions, as follows: Professional Development Committee, Legislative Committee and Membership Services Committee. Each standing committee shall be assisted by a committee co-chairman appointed by the Executive Council.
Section 2 There shall be twelve (12) Regular Committees of the Association, as follows: Nominating Committee, Convention Committee, Disaster Relief Committee, Resolution Committee, Auditing Committee, Constitution Committee, Public Relation Committee, Ways and Means Committee, Sports and Recreation Committee, the Election Committee, Bids and Awards Committee and the Liaison Committee. Each Regular Committee shall be headed by a committee chairperson.
Section 3 The chairmanship of the Regular Committees shall be as follows; the Nominating Committee is headed by the Special Ed Coordinator; the Convention Committee is headed by the Math Coordinator; the Disaster Relief Committee is headed by the Science Coordinator; Resolution Committee is headed by ELA Coordinator; the Auditing Committee is headed by the Auditor; Constitution Committee is headed by the Social Studies Coordinator; the Public Relation Committee is headed by the PRO; the Ways and Means Committee is headed by the STEM Coordinator; Sports and Recreational Committee is headed by the Physical Ed Coordinator; the Bids and Awards Committee is headed by the Business Manager; the ABEL Coordinator is the co-chairman of the Election Committee and also co-chairman of the Immigration and Emigration Assistance Program (IEAP) and the Liaison Committee is under the Deputy Vice- President.
Section 4 There shall be established special program known as the Mutual Death Assistance Program (MDAP) to provide financial assistance and information among its registered members in case of untimely death.
Section 5 There shall be established special program known as the Immigration and Emigration Assistance Program (IEAP) to provide assistance to any immigration, emigration, and citizenship status to any members and their families with the assistance of a Legal Immigration Officer and the Philippine Consular Office.
Section 6 The President shall appoint members of the Immigration and Emigration Assistance Program (IEAP) to assist in the plans and implementations of the program.
Section 7 The President, with the consent of the members of the Executive Council, shall have the power to create and dissolve ad hoc programs and committees as may be deemed necessary.
Section 8 Members of Standing and Regular Committees shall be appointed by the Committee Chairperson subject to approval by a majority vote of the Executive Council.
Section 9 Each Committee shall define its projects, programs and procedures subject to the approval by the Executive Council.
Section 10 Each Regular and ad hoc Committees and Special Programs shall submit an annual report to the Secretariat of the Executive Council at the end of the fiscal year.
Article VII- Affiliations
The Association of Filipino Teachers and Educators in America, Inc. shall affiliate with the American Federation of Teachers, the New York State Unified Teachers and the United Federation of Teachers. Affiliations of the AFTEA, Inc with other organizations shall be optional at the discretion of the Executive Board or at the will of the majority of its full members.
Article VIII- Fiscal Year
The Fiscal Year of this association shall be from the first day of the first month of one year to the last day of the twelfth month of the same year.
Article IX-Authority
Section1 The Robert’s Rule of Order revised 2004 shall be the parliamentary authority for the Association on all questions on rules and procedures not covered by the constitution and by-laws and such standing rules as the association may adopt.
Section 2 This Association shall exist for Thirty-Years (30 years) starting from December 22, 2006.
Article X- Amendments
This By-laws may be amended or repealed at any meeting of the association by an affirmative votes of two-thirds (2/3) of the members present and voting at any regular meeting, provided, however, that a copy of the proposed amendment must be submitted to the Executive Board of New York at least one (1) month preceding the meeting and that a copy of the proposed amendment must be presented to each member at least seven (7) calendar days preceding the regular meeting at which the vote is taken.
Article XI- Ratification
This By-laws shall be ratified by an affirmative vote of two-thirds (2/3) of the members present for such purpose and shall take effect immediately after its ratification. A copy of the ratified by-laws must be submitted to the secretariat of the Executive Board of New York for record keeping purposes.