AFTEA is a public charity professional organization
According to IRS, every exempt charitable organization is classified as either a public charity or a private foundation. Generally, organizations that are classified as public charities are those that;
(i) are churches, hospitals, qualified medical research organizations affiliated with hospitals, schools, colleges and universities, (ii) have an active program of fundraising and receive contributions from many sources, including the general public, governmental agencies, corporations, private foundations or other public charities,
(iii) receive income from the conduct of activities in furtherance of the organization's exempt purposes, or
(iv) actively function in a supporting relationship to one or more existing public charities.
According to IRS, every exempt charitable organization is classified as either a public charity or a private foundation. Generally, organizations that are classified as public charities are those that;
(i) are churches, hospitals, qualified medical research organizations affiliated with hospitals, schools, colleges and universities, (ii) have an active program of fundraising and receive contributions from many sources, including the general public, governmental agencies, corporations, private foundations or other public charities,
(iii) receive income from the conduct of activities in furtherance of the organization's exempt purposes, or
(iv) actively function in a supporting relationship to one or more existing public charities.
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| 2025_aftea_election_slides.pdf |
| aftea_election_process.pdf |
CONSTITUTION AND BY-LAWS OF THE ASSOCIATION OF FILIPINO TEACHERS AND EDUCATORS IN AMERICA (AFTEA), INCORPORATED
ARTICLE I- Name
Section 1 Official name of this organization shall be known as the Association of Filipino Teachers and Educators in America (AFTEA), Incorporated.
Section 2 The official color and seal of the Association is circular, light green background and black print AFTEA, Inc., Founded in 2006 and EIN No. 26-1960768 on it. At the center are the flags of the Philippines and the United States of America.
Section 3 The official motto of the Association is “Building Lives, Building Families and Building Professions”.
ARTICLE II-Purpose
Section 1 Builds strong support in the teaching profession through instruction, research, and professional development.
Section 2 Strengthens relationships among teachers, educators, and their families.
Section 3 Supplements educational or financial support through voluntary contributions among its bona fide members.
Section 4 Promote exemplary Filipino and American values, cultures, and traditions.
Section 5 Comes up with academic support to the students, parents, and/or guardians.
ARTICLE III-Membership
Section 1 Professional fellow membership in the Association shall be open to all Filipino and/or Filipino descent teachers/educators employed by the public or private educational institutions in the United States of America and its territories.
Section 2 Professional associate membership in the Association shall be open to all Filipino and/or Filipino descent teachers/educators employed by the public or private educational institutions in the Philippines and other countries.
Section 3 Professional consociate membership in the Association shall be open to all non-Filipino teachers and educators employed by the public or private educational institutions in the United States of America and other countries.
Section 4 Professional affiliate membership in the Association shall be open to all public or private educational institutions in the Philippines and other countries.
Section 5 Special affine membership is the immediate family of the Association members. They can be appointed by the Board but have no voting rights. Their membership is co-terminus with the member unless they become professional members of the association.
Section 6 Membership shall become effective upon payment of the membership fee and taking an oath as a member of the organization and shall pay an annual membership renewal dues in accordance with the provisions of this constitution and By-laws.
Section 7 A bona fide and active professional member shall pay an annual membership renewal due for continuous membership as provided for by the constitution and by-laws of the association.
Section 8 Professional membership shall be continuous upon payment of annual membership renewal dues unless the member dies, voluntarily resigns from the association, or revokes for failing to comply with the provisions of the constitution and by-laws with due process.
Section 9 All bona fide and active professional members in good standing are eligible to vote and may be appointed, nominated, voted, elected, and hold office for the association, and are eligible to receive services provided for by the association unless otherwise disqualified upon due process.
Section 10 Professional bona fide members shall actively participate in all activities of the association.
Section 11 Those professional members who retire shall continue to pay their annual dues to stay as honorary members for life. They are eligible to vote, may be appointed, nominated, voted, elected, and shall hold office, or they may represent the association.
ARTICLE IV- Executive officers, Board of Directors, and Academic Board Coordinators or Representatives
Section 1 The executive officers of the association shall consist of a President, Executive Vice President, Deputy Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Auditor, Press Relations Officer, and Business Manager.
Section 2 Officers of the association shall be elected in the manner prescribed in the By-laws of the association.
Section 3 Officers shall be elected by the bona fide and active professional fellow members for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately.
Section 4 No officer shall serve his/her office for more than two successive terms.
Section 5 The officers shall have been bona fide and active professional fellow members of the association for at least two years before the election and shall maintain their memberships in good standing during their term of office.
Section 6 The Academic Board Coordinators shall consist of a coordinator or representative of the academic local or international institutions that signed a memorandum of understanding, memorandum of agreement, or partnership with the Association.
Section 7 Academic Board Coordinators shall be nominated and appointed by the Chairman of the Executive Board for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately. They may be designated as chairman of one of the twelve (12) regular committees stipulated in the By-laws.
Section 8 The Academic Board Coordinators shall have been active members of the association for at least two years before their appointment and shall maintain their memberships in good standing during their term of office.
Section 9 The AFTEA Advisers shall consist of the former President/Chairman of the Association.
Section 10 The Board of Directors shall consist of at least five (5) but not more than twenty (20) members. They shall have been active members of the association for at least two years before their appointment.
Section 11 The members of the Board of Directors shall be appointed by the Chairman of the Executive Board for a term of two years upon recommendation by any members of the association and approved by two-thirds (2/3) of the Executive Board. They shall function as member of the Executive Board. As well as perform other functions designated by the Executive Board. The Board of Directors shall be composed of the Director for Philippine Affairs, Director for Membership and Recruitment, Director for Digital Communication and Technology, Director for Professional Development, Director for International Linkages, Director for Community Extension and Innovation, Director for Research and Publication, Director for Immigrant Affairs, Director for Election Related Activities, and other designations as created.
Section 12 There shall be designated and appointed Consultants of the Association that consist of at least three (3) but not more than five (5) members. They shall have sufficient knowledge of the association before their designation.
Section 13 The Chairman of the Executive Board shall designate or appoint the Consultants. They may be recommended by any members of the association and approved by the Executive Board before their designation. The Executive Board shall have the power to discontinue the designation of the Consultants as it may deem necessary.
Section 14 The Chairman of the Executive Board may recommend an Academy Dean with the concurrence and approval of the President and Chief Executive Officer of Aftea-Hexacenter Academy. The Academy Dean may serve as the head of the Academic Board Coordinators.
Section 15 The Chairman of the Executive Board shall designate the Executive Director of the AFTEA International Research and Education Conference (IREC). The Executive Director shall serve as the Chairman of the screening committee of the IREC. He may be recommended by any fellow members of the Association and approved by the Executive Board before their designation. The Executive Board shall have the power to discontinue the designation of the Executive Director as it may deem necessary. The Board may designate Directors for the IREC.
Section 16 The Chairman of the Executive Board shall designate the Deputy Director of the IREC to assist the Executive Director, and he is the chairperson for the Junior International Research and Education Conference (JIREC). The Deputy Director shall serve as the Chairman of the screening committee of the JIREC. He may be recommended by any fellow members of the association and approved by the Executive Board before their designation. The Executive Board shall have the power to discontinue the designation of the Deputy Director and all other Directors of IREC as it may deem necessary.
ARTICLE V-The Executive Board
Section 1 The Executive Board shall consist of the executive officers, the board of directors, academic board coordinators, the academy dean, executive director, deputy director, and advisers of the Association.
Section 2 Executive Board shall have the power to create plans, programs, and projects necessary for the general purpose of the Association.
Section 3 The Executive Board of New York shall have the sole power to authorize the creation and disenfranchisement of a chapter organization as it may deem necessary upon the approval of the majority of the New York Chapter Association members in consultation with the respective chapter organization members.
Section 4 Each chapter organization shall have the same organizational set-up and will adopt the same constitution and by-laws of the association; however, they may modify the amount of membership fee and annual dues with respect to their jurisdictions.
Section 5 Chapter organization created shall submit an annual report addressed to the Secretariat of the Executive Board of New York at the end of the fiscal year for purposes of record keeping.
Section 6 The chapter organization executive board shall function interdependently with the Executive Board of New York; Moreover, there shall be an annual joint meeting of the different executive boards.
Section 7 Each executive board shall have the power to establish implementing rules, orders, memorandums, and regulations pursuant to the implementation of the plans, programs, and projects of the association.
Section 8 The members of the executive board shall automatically be the members of the Executive Council to oversee the functions of all standing, ad hoc, and special programs and committees.
Section 9 Whenever the majority of the executive board agrees that an officer, an academic coordinator, or a member of the board of directors has been grossly negligent of the duties and responsibilities defined in the by-laws or is incapacitated, the executive board may recommend to the association that the office be declared vacant. The officer or academic coordinator, or the board of directors concern must have been given due process before the executive board. If the executive board deems to declare the position vacant, it may appoint an officer-in-charge in its place by a two-thirds (2/3) majority.
ARTICLE VI-Amendments
This Constitution may be amended or repealed by an affirmative votes of two-thirds (2/3) of the members present and voting at a special meeting or any regular meeting, provided, however, that a copy of the proposed amendment must be submitted to the Executive Board of New York at least one (1) month preceding the meeting and that a copy of the proposed amendment must be presented to each member at least seven (7) calendar days preceding the regular meeting at which the vote is taken.
ARTICLE VII- Ratification
This Constitution shall be ratified by an affirmative vote of two-thirds (2/3) of the members present for such purpose and shall take effect immediately after its ratification. A copy of the Ratified Constitution must be submitted to the Secretariat of the Executive Board of New York for purposes of record keeping.
BY-LAWS OF THE AFTEA, Inc
Article I- Contributions and Fees
Section 1 Professional fellow members of this association shall pay a membership fee of $50.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 2 Professional associate, and consociate members of this association shall pay a membership fee of $50.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 3 Professional affiliate members of this association shall pay a membership fee of $100.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 4 Bona fide professional members shall pay an annual membership renewal due of $25.00 to maintain bona fide and active professional membership status of the association. The Executive Board has the right to waive, increase, or decrease such annual dues.
Section 5 Membership fees and annual membership renewal dues shall be used for the general operating expenses of the association as determined by the executive board.
Section 6 Membership renewal dues must be collected every first month of the fiscal year.
Article II-Elections
Section 1 Election Related Activity Committee, headed by a Director and two members or anyone appointed by the Executive Board, shall conduct and oversee election rules and procedures.
Section 2 Bona fide and active professional members of the association shall have the right to vote in elections conducted as hereinafter provided for. They must pay the annual dues of the current election year one month before the conduct of the election.
Section 3 Candidates receiving the highest votes cast for their office, either in-person or remote, shall be declared elected by the election committee. No officer is elected unless present during the election; however, if he communicates to the Comelec explaining his absence, the election committee may consider his nomination and election. The officer-elect must confirm and accept their election before taking the oath of office.
Section 4 Upon the commencement of the election, the election committee shall read the names of the officers-elect, officially certify and submit the election results to the executive board. The Executive Board shall then schedule the day for an oath of office ceremony.
Section 5 Election of the AFTEA Executive Board of New York shall be held every eleventh or twelfth month of an odd year.
Section 6 Election results of each chapter organization created shall be submitted to the executive board of New York within one month following the election.
Section 7 Election of each chapter organization shall be held every eleventh or twelfth month of an even year. The Chairman of the Executive Board of New York or its designee shall administer the Oath of Office for the officers of each chapter organization’s executive boards. Otherwise, the officers are invalid.
Article III-Duties and Responsibilities
Section 1 The President of the Association shall be the Chairman of the Executive Board and an ex officio member of all standing committees. He shall call upon all meetings of the Executive Board, suggest projects, policies, and plans of work for all standing committees, and shall be held responsible for the progress and work of the association. The Chairman, by and with the consent of the Executive Board, shall appoint the chairpersons of all ad hoc and special committees. He/she shall preside at all special and regular meetings of the association and shall perform all other duties that properly fall upon him as a presiding officer.
Section 2 The Executive Vice President shall have charge of internal affairs and shall preside in the absence of the President and shall perform any other duties that shall be incumbent on him/her or any other duties delegated to him/her by the chairman. The Executive Vice President shall automatically be the chairperson of the Legislative Committee.
Section 3 The Deputy Vice President shall have charge of external affairs and shall preside in the absence of the chairman and executive vice president and shall perform any other duties delegated to him/her by the President. The deputy vice president shall automatically be the chairperson of the Professional Development Committee and the Liaison Committee.
Section 4 The Secretary shall have charge of all proceedings of each meeting. At the end of his/her term, the secretary shall turn over to the incoming Secretary complete records of the association. A permanent file of the association records for each fiscal year shall be maintained and kept in the office of the secretariat. The Secretary shall automatically be chairperson of the Membership Services Committee.
Section 5 The Assistant Secretary shall have charge of all the correspondence and communication of the association except that which relates to the work assigned to other officers or committees and shall perform any other duties delegated to him/her by the chairman. He/she shall be automatically chairperson of the Immigration and Emigration Assistance Program (IEAP).
Section 6 The Treasurer shall receive all funds belonging to the association, pay out the same orders when notified by the chairman, keep an itemized account of receipts and expenditures, and make a written report to be presented and submitted to the Secretariat during the regular assembly meeting.
Section 7 The Assistant Treasurer shall have charge to assist the Treasurer in keeping records of itemized accounts of receipts and expenditures. He shall perform other functions as designated by the Treasurer. He shall be the chairperson of the Special Educational Assistance Program (SEAP).
Section 8 The Auditor shall examine the association’s financial reports and accounting records and shall compare the charges with the vouchers, verify balance sheets and income items, and state the results. He/she shall keep a copy of the annual financial report of the association. He shall be the chairman of the Auditing Committee.
Section 9 The Press Relations Officer shall furnish articles for news media about the affairs of the association. He/she shall automatically be chairperson of the Public Relations Committee. The Press Relations Officer shall also be responsible for the publication of an official association’s newsletter in print or electronic media.
Section 10 The Business Manager shall oversee and supervise the activities of the programs, plans, and projects of the association. He shall be the chairperson of the Bids and Awards Committee.
Section 11 Each Academic Board Coordinator shall coordinate their specific areas regarding plans, programs, and projects in accordance with the Memorandum of Understanding or Memorandum of Agreement. They shall submit a plan of action during the first regular meeting. Each Academic Board Coordinator must attend to all meetings of the executive board and shall report to the executive board any developments associated with their corresponding areas. In addition to their duties, each Academic Board Coordinator may be designated as chairman of the Regular Committee.
Section 12 Each member of the Board of Directors must attend, participate, and provide assistance in the implementation of the plans, programs, and projects of the association and shall coordinate with other existing committees, programs, and organizations.
Section 13 Each officer, board of director, and academic board coordinator shall have the obligation of instructing his/her successor in the duties of that office and working with him/her as needed during the term following his/her election or appointment.
Article IV-Meetings
Section 1 Executive Board shall have a regular meeting every first Saturday of each month, time and place that is predetermined by the current executive board. An emergency meeting may be called whenever deemed necessary.
Section 2 The general assembly meetings of the association, one in the Fall and another in Spring, of the fiscal year. The Chairman, with the advice of the Executive Board, shall determine the time and place of these meetings.
Section 3 The joint meeting of the association and its chapter organizations is held to discuss matters related to the Association at the beginning of the second quarter of each fiscal year.
Section 4 Special meetings shall be held at the call of the Chairman of the Executive Board whenever necessary. The Chairman may also call a special meeting upon written request of at least one-fifth (1/5) of the members of the Executive Board or at least one-tenth (1/10) of the bona fide members of the association. The meetings shall be conducted in-person or online.
Article V-Quorum
Section 1 Members present shall be a quorum for the executive board, or at least half of the members of the executive board at large. A majority vote shall be necessary for the passage of any motion.
Section 2 Members present shall be a quorum for the general assembly meeting, or at least half of the bona fide members at large. A majority vote shall be necessary for the passage of any motion.
Article VI-Standing and Regular Committees and Special Programs
Section 1 Those three (3) Standing Committees of the Association that carry specific functions are as follows: Professional Development Committee, Legislative Committee, and Membership Services Committee. Each standing committee shall be assisted by a committee co-chairman appointed by the Executive Council.
Section 2 The twelve (12) Regular Committees of the Association are as follows: Nominating Committee, Convention Committee, Disaster Relief Committee, Resolution Committee, Auditing Committee, Constitution Committee, Public Relations Committee, Ways and Means Committee, Sports and Recreation Committee, the Election Committee, Bids and Awards Committee, and the Liaison Committee. Each Regular Committee shall be headed by a committee chairperson.
Section 3 Chairman of the Executive Board of New York shall designate chairmanship of the Regular Committees upon the recommendation of any members of the Executive Board. Academic Board Coordinators may be designated as the committee chairperson of the regular committee.
Section 4 Established a benefit program known as the Special Educational Assistance Program (SEAP) to provide educational materials or financial assistance, and information to its stakeholders.
Section 5 Established a special program known as the Immigration and Emigration Assistance Program (IEAP) that supports any immigration, emigration, and citizenship status to members and their families with the assistance of a Legal Immigration Officer and the Philippine Consular Office.
Section 6 Executive Board Chairman shall appoint members of the special programs to assist in the planning and implementation of the program.
Section 7 The Chairman, with the consent of the members of the Executive Council, shall have the power to create and dissolve ad hoc programs and committees as may be deemed necessary.
Section 8 Members of Standing and Regular Committees shall be appointed by the Committee Chairperson, subject to approval by a majority vote of the Executive Council.
Section 9 Committee shall define the projects, programs, and procedures upon the approval of the Executive Council.
Section 10 Each Regular and ad hoc committees and Special Programs shall submit an annual report to the Secretariat of the Executive Council at the end of the fiscal year.
Article VII- Affiliations
The Association of Filipino Teachers and Educators in America, Inc. shall affiliate with the American Federation of Teachers, the New York State Unified Teachers, and the United Federation of Teachers. Affiliations of the AFTEA with other organizations shall be optional at the discretion of the Executive Board or at the will of the majority of its full members.
Article VIII- Fiscal Year
The Fiscal Year of this association shall be from the first day of the first month of one year to the last day of the twelfth month of the same year.
Article IX-Authority
Section 1 The Robert’s Rule of Order, revised in 2004, shall be the parliamentary authority for the Association on all questions on rules and procedures not covered by the constitution and by-laws and such standing rules as the association may adopt.
Section 2 The Association shall exist for the next fifty years (50 years) starting from December 22, 2006.
Article X- Amendments
This By-laws may be amended or repealed at any meeting of the association by an affirmative votes of two-thirds (2/3) of the members present and voting at any regular meeting, provided, however, that a copy of the proposed amendment must be submitted to the Executive Board of New York at least one (1) month preceding the meeting and that a copy of the proposed amendment must be presented to each member at least seven (7) calendar days preceding the regular meeting at which the vote is taken.
Article XI- Ratification
The By-laws shall be ratified by an affirmative vote of two-thirds (2/3) of the members present for such purpose and shall take effect immediately after the ratification. A copy of the ratified by-laws must be submitted to the secretariat of the Executive Board of New York for purposes of record keeping.
ARTICLE I- Name
Section 1 Official name of this organization shall be known as the Association of Filipino Teachers and Educators in America (AFTEA), Incorporated.
Section 2 The official color and seal of the Association is circular, light green background and black print AFTEA, Inc., Founded in 2006 and EIN No. 26-1960768 on it. At the center are the flags of the Philippines and the United States of America.
Section 3 The official motto of the Association is “Building Lives, Building Families and Building Professions”.
ARTICLE II-Purpose
Section 1 Builds strong support in the teaching profession through instruction, research, and professional development.
Section 2 Strengthens relationships among teachers, educators, and their families.
Section 3 Supplements educational or financial support through voluntary contributions among its bona fide members.
Section 4 Promote exemplary Filipino and American values, cultures, and traditions.
Section 5 Comes up with academic support to the students, parents, and/or guardians.
ARTICLE III-Membership
Section 1 Professional fellow membership in the Association shall be open to all Filipino and/or Filipino descent teachers/educators employed by the public or private educational institutions in the United States of America and its territories.
Section 2 Professional associate membership in the Association shall be open to all Filipino and/or Filipino descent teachers/educators employed by the public or private educational institutions in the Philippines and other countries.
Section 3 Professional consociate membership in the Association shall be open to all non-Filipino teachers and educators employed by the public or private educational institutions in the United States of America and other countries.
Section 4 Professional affiliate membership in the Association shall be open to all public or private educational institutions in the Philippines and other countries.
Section 5 Special affine membership is the immediate family of the Association members. They can be appointed by the Board but have no voting rights. Their membership is co-terminus with the member unless they become professional members of the association.
Section 6 Membership shall become effective upon payment of the membership fee and taking an oath as a member of the organization and shall pay an annual membership renewal dues in accordance with the provisions of this constitution and By-laws.
Section 7 A bona fide and active professional member shall pay an annual membership renewal due for continuous membership as provided for by the constitution and by-laws of the association.
Section 8 Professional membership shall be continuous upon payment of annual membership renewal dues unless the member dies, voluntarily resigns from the association, or revokes for failing to comply with the provisions of the constitution and by-laws with due process.
Section 9 All bona fide and active professional members in good standing are eligible to vote and may be appointed, nominated, voted, elected, and hold office for the association, and are eligible to receive services provided for by the association unless otherwise disqualified upon due process.
Section 10 Professional bona fide members shall actively participate in all activities of the association.
Section 11 Those professional members who retire shall continue to pay their annual dues to stay as honorary members for life. They are eligible to vote, may be appointed, nominated, voted, elected, and shall hold office, or they may represent the association.
ARTICLE IV- Executive officers, Board of Directors, and Academic Board Coordinators or Representatives
Section 1 The executive officers of the association shall consist of a President, Executive Vice President, Deputy Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Auditor, Press Relations Officer, and Business Manager.
Section 2 Officers of the association shall be elected in the manner prescribed in the By-laws of the association.
Section 3 Officers shall be elected by the bona fide and active professional fellow members for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately.
Section 4 No officer shall serve his/her office for more than two successive terms.
Section 5 The officers shall have been bona fide and active professional fellow members of the association for at least two years before the election and shall maintain their memberships in good standing during their term of office.
Section 6 The Academic Board Coordinators shall consist of a coordinator or representative of the academic local or international institutions that signed a memorandum of understanding, memorandum of agreement, or partnership with the Association.
Section 7 Academic Board Coordinators shall be nominated and appointed by the Chairman of the Executive Board for a term of two years. They shall take an oath of office at the scheduled general meeting and shall hold office immediately. They may be designated as chairman of one of the twelve (12) regular committees stipulated in the By-laws.
Section 8 The Academic Board Coordinators shall have been active members of the association for at least two years before their appointment and shall maintain their memberships in good standing during their term of office.
Section 9 The AFTEA Advisers shall consist of the former President/Chairman of the Association.
Section 10 The Board of Directors shall consist of at least five (5) but not more than twenty (20) members. They shall have been active members of the association for at least two years before their appointment.
Section 11 The members of the Board of Directors shall be appointed by the Chairman of the Executive Board for a term of two years upon recommendation by any members of the association and approved by two-thirds (2/3) of the Executive Board. They shall function as member of the Executive Board. As well as perform other functions designated by the Executive Board. The Board of Directors shall be composed of the Director for Philippine Affairs, Director for Membership and Recruitment, Director for Digital Communication and Technology, Director for Professional Development, Director for International Linkages, Director for Community Extension and Innovation, Director for Research and Publication, Director for Immigrant Affairs, Director for Election Related Activities, and other designations as created.
Section 12 There shall be designated and appointed Consultants of the Association that consist of at least three (3) but not more than five (5) members. They shall have sufficient knowledge of the association before their designation.
Section 13 The Chairman of the Executive Board shall designate or appoint the Consultants. They may be recommended by any members of the association and approved by the Executive Board before their designation. The Executive Board shall have the power to discontinue the designation of the Consultants as it may deem necessary.
Section 14 The Chairman of the Executive Board may recommend an Academy Dean with the concurrence and approval of the President and Chief Executive Officer of Aftea-Hexacenter Academy. The Academy Dean may serve as the head of the Academic Board Coordinators.
Section 15 The Chairman of the Executive Board shall designate the Executive Director of the AFTEA International Research and Education Conference (IREC). The Executive Director shall serve as the Chairman of the screening committee of the IREC. He may be recommended by any fellow members of the Association and approved by the Executive Board before their designation. The Executive Board shall have the power to discontinue the designation of the Executive Director as it may deem necessary. The Board may designate Directors for the IREC.
Section 16 The Chairman of the Executive Board shall designate the Deputy Director of the IREC to assist the Executive Director, and he is the chairperson for the Junior International Research and Education Conference (JIREC). The Deputy Director shall serve as the Chairman of the screening committee of the JIREC. He may be recommended by any fellow members of the association and approved by the Executive Board before their designation. The Executive Board shall have the power to discontinue the designation of the Deputy Director and all other Directors of IREC as it may deem necessary.
ARTICLE V-The Executive Board
Section 1 The Executive Board shall consist of the executive officers, the board of directors, academic board coordinators, the academy dean, executive director, deputy director, and advisers of the Association.
Section 2 Executive Board shall have the power to create plans, programs, and projects necessary for the general purpose of the Association.
Section 3 The Executive Board of New York shall have the sole power to authorize the creation and disenfranchisement of a chapter organization as it may deem necessary upon the approval of the majority of the New York Chapter Association members in consultation with the respective chapter organization members.
Section 4 Each chapter organization shall have the same organizational set-up and will adopt the same constitution and by-laws of the association; however, they may modify the amount of membership fee and annual dues with respect to their jurisdictions.
Section 5 Chapter organization created shall submit an annual report addressed to the Secretariat of the Executive Board of New York at the end of the fiscal year for purposes of record keeping.
Section 6 The chapter organization executive board shall function interdependently with the Executive Board of New York; Moreover, there shall be an annual joint meeting of the different executive boards.
Section 7 Each executive board shall have the power to establish implementing rules, orders, memorandums, and regulations pursuant to the implementation of the plans, programs, and projects of the association.
Section 8 The members of the executive board shall automatically be the members of the Executive Council to oversee the functions of all standing, ad hoc, and special programs and committees.
Section 9 Whenever the majority of the executive board agrees that an officer, an academic coordinator, or a member of the board of directors has been grossly negligent of the duties and responsibilities defined in the by-laws or is incapacitated, the executive board may recommend to the association that the office be declared vacant. The officer or academic coordinator, or the board of directors concern must have been given due process before the executive board. If the executive board deems to declare the position vacant, it may appoint an officer-in-charge in its place by a two-thirds (2/3) majority.
ARTICLE VI-Amendments
This Constitution may be amended or repealed by an affirmative votes of two-thirds (2/3) of the members present and voting at a special meeting or any regular meeting, provided, however, that a copy of the proposed amendment must be submitted to the Executive Board of New York at least one (1) month preceding the meeting and that a copy of the proposed amendment must be presented to each member at least seven (7) calendar days preceding the regular meeting at which the vote is taken.
ARTICLE VII- Ratification
This Constitution shall be ratified by an affirmative vote of two-thirds (2/3) of the members present for such purpose and shall take effect immediately after its ratification. A copy of the Ratified Constitution must be submitted to the Secretariat of the Executive Board of New York for purposes of record keeping.
BY-LAWS OF THE AFTEA, Inc
Article I- Contributions and Fees
Section 1 Professional fellow members of this association shall pay a membership fee of $50.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 2 Professional associate, and consociate members of this association shall pay a membership fee of $50.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 3 Professional affiliate members of this association shall pay a membership fee of $100.00 and an annual membership renewal due thereafter in their respective jurisdictions whenever necessary.
Section 4 Bona fide professional members shall pay an annual membership renewal due of $25.00 to maintain bona fide and active professional membership status of the association. The Executive Board has the right to waive, increase, or decrease such annual dues.
Section 5 Membership fees and annual membership renewal dues shall be used for the general operating expenses of the association as determined by the executive board.
Section 6 Membership renewal dues must be collected every first month of the fiscal year.
Article II-Elections
Section 1 Election Related Activity Committee, headed by a Director and two members or anyone appointed by the Executive Board, shall conduct and oversee election rules and procedures.
Section 2 Bona fide and active professional members of the association shall have the right to vote in elections conducted as hereinafter provided for. They must pay the annual dues of the current election year one month before the conduct of the election.
Section 3 Candidates receiving the highest votes cast for their office, either in-person or remote, shall be declared elected by the election committee. No officer is elected unless present during the election; however, if he communicates to the Comelec explaining his absence, the election committee may consider his nomination and election. The officer-elect must confirm and accept their election before taking the oath of office.
Section 4 Upon the commencement of the election, the election committee shall read the names of the officers-elect, officially certify and submit the election results to the executive board. The Executive Board shall then schedule the day for an oath of office ceremony.
Section 5 Election of the AFTEA Executive Board of New York shall be held every eleventh or twelfth month of an odd year.
Section 6 Election results of each chapter organization created shall be submitted to the executive board of New York within one month following the election.
Section 7 Election of each chapter organization shall be held every eleventh or twelfth month of an even year. The Chairman of the Executive Board of New York or its designee shall administer the Oath of Office for the officers of each chapter organization’s executive boards. Otherwise, the officers are invalid.
Article III-Duties and Responsibilities
Section 1 The President of the Association shall be the Chairman of the Executive Board and an ex officio member of all standing committees. He shall call upon all meetings of the Executive Board, suggest projects, policies, and plans of work for all standing committees, and shall be held responsible for the progress and work of the association. The Chairman, by and with the consent of the Executive Board, shall appoint the chairpersons of all ad hoc and special committees. He/she shall preside at all special and regular meetings of the association and shall perform all other duties that properly fall upon him as a presiding officer.
Section 2 The Executive Vice President shall have charge of internal affairs and shall preside in the absence of the President and shall perform any other duties that shall be incumbent on him/her or any other duties delegated to him/her by the chairman. The Executive Vice President shall automatically be the chairperson of the Legislative Committee.
Section 3 The Deputy Vice President shall have charge of external affairs and shall preside in the absence of the chairman and executive vice president and shall perform any other duties delegated to him/her by the President. The deputy vice president shall automatically be the chairperson of the Professional Development Committee and the Liaison Committee.
Section 4 The Secretary shall have charge of all proceedings of each meeting. At the end of his/her term, the secretary shall turn over to the incoming Secretary complete records of the association. A permanent file of the association records for each fiscal year shall be maintained and kept in the office of the secretariat. The Secretary shall automatically be chairperson of the Membership Services Committee.
Section 5 The Assistant Secretary shall have charge of all the correspondence and communication of the association except that which relates to the work assigned to other officers or committees and shall perform any other duties delegated to him/her by the chairman. He/she shall be automatically chairperson of the Immigration and Emigration Assistance Program (IEAP).
Section 6 The Treasurer shall receive all funds belonging to the association, pay out the same orders when notified by the chairman, keep an itemized account of receipts and expenditures, and make a written report to be presented and submitted to the Secretariat during the regular assembly meeting.
Section 7 The Assistant Treasurer shall have charge to assist the Treasurer in keeping records of itemized accounts of receipts and expenditures. He shall perform other functions as designated by the Treasurer. He shall be the chairperson of the Special Educational Assistance Program (SEAP).
Section 8 The Auditor shall examine the association’s financial reports and accounting records and shall compare the charges with the vouchers, verify balance sheets and income items, and state the results. He/she shall keep a copy of the annual financial report of the association. He shall be the chairman of the Auditing Committee.
Section 9 The Press Relations Officer shall furnish articles for news media about the affairs of the association. He/she shall automatically be chairperson of the Public Relations Committee. The Press Relations Officer shall also be responsible for the publication of an official association’s newsletter in print or electronic media.
Section 10 The Business Manager shall oversee and supervise the activities of the programs, plans, and projects of the association. He shall be the chairperson of the Bids and Awards Committee.
Section 11 Each Academic Board Coordinator shall coordinate their specific areas regarding plans, programs, and projects in accordance with the Memorandum of Understanding or Memorandum of Agreement. They shall submit a plan of action during the first regular meeting. Each Academic Board Coordinator must attend to all meetings of the executive board and shall report to the executive board any developments associated with their corresponding areas. In addition to their duties, each Academic Board Coordinator may be designated as chairman of the Regular Committee.
Section 12 Each member of the Board of Directors must attend, participate, and provide assistance in the implementation of the plans, programs, and projects of the association and shall coordinate with other existing committees, programs, and organizations.
Section 13 Each officer, board of director, and academic board coordinator shall have the obligation of instructing his/her successor in the duties of that office and working with him/her as needed during the term following his/her election or appointment.
Article IV-Meetings
Section 1 Executive Board shall have a regular meeting every first Saturday of each month, time and place that is predetermined by the current executive board. An emergency meeting may be called whenever deemed necessary.
Section 2 The general assembly meetings of the association, one in the Fall and another in Spring, of the fiscal year. The Chairman, with the advice of the Executive Board, shall determine the time and place of these meetings.
Section 3 The joint meeting of the association and its chapter organizations is held to discuss matters related to the Association at the beginning of the second quarter of each fiscal year.
Section 4 Special meetings shall be held at the call of the Chairman of the Executive Board whenever necessary. The Chairman may also call a special meeting upon written request of at least one-fifth (1/5) of the members of the Executive Board or at least one-tenth (1/10) of the bona fide members of the association. The meetings shall be conducted in-person or online.
Article V-Quorum
Section 1 Members present shall be a quorum for the executive board, or at least half of the members of the executive board at large. A majority vote shall be necessary for the passage of any motion.
Section 2 Members present shall be a quorum for the general assembly meeting, or at least half of the bona fide members at large. A majority vote shall be necessary for the passage of any motion.
Article VI-Standing and Regular Committees and Special Programs
Section 1 Those three (3) Standing Committees of the Association that carry specific functions are as follows: Professional Development Committee, Legislative Committee, and Membership Services Committee. Each standing committee shall be assisted by a committee co-chairman appointed by the Executive Council.
Section 2 The twelve (12) Regular Committees of the Association are as follows: Nominating Committee, Convention Committee, Disaster Relief Committee, Resolution Committee, Auditing Committee, Constitution Committee, Public Relations Committee, Ways and Means Committee, Sports and Recreation Committee, the Election Committee, Bids and Awards Committee, and the Liaison Committee. Each Regular Committee shall be headed by a committee chairperson.
Section 3 Chairman of the Executive Board of New York shall designate chairmanship of the Regular Committees upon the recommendation of any members of the Executive Board. Academic Board Coordinators may be designated as the committee chairperson of the regular committee.
Section 4 Established a benefit program known as the Special Educational Assistance Program (SEAP) to provide educational materials or financial assistance, and information to its stakeholders.
Section 5 Established a special program known as the Immigration and Emigration Assistance Program (IEAP) that supports any immigration, emigration, and citizenship status to members and their families with the assistance of a Legal Immigration Officer and the Philippine Consular Office.
Section 6 Executive Board Chairman shall appoint members of the special programs to assist in the planning and implementation of the program.
Section 7 The Chairman, with the consent of the members of the Executive Council, shall have the power to create and dissolve ad hoc programs and committees as may be deemed necessary.
Section 8 Members of Standing and Regular Committees shall be appointed by the Committee Chairperson, subject to approval by a majority vote of the Executive Council.
Section 9 Committee shall define the projects, programs, and procedures upon the approval of the Executive Council.
Section 10 Each Regular and ad hoc committees and Special Programs shall submit an annual report to the Secretariat of the Executive Council at the end of the fiscal year.
Article VII- Affiliations
The Association of Filipino Teachers and Educators in America, Inc. shall affiliate with the American Federation of Teachers, the New York State Unified Teachers, and the United Federation of Teachers. Affiliations of the AFTEA with other organizations shall be optional at the discretion of the Executive Board or at the will of the majority of its full members.
Article VIII- Fiscal Year
The Fiscal Year of this association shall be from the first day of the first month of one year to the last day of the twelfth month of the same year.
Article IX-Authority
Section 1 The Robert’s Rule of Order, revised in 2004, shall be the parliamentary authority for the Association on all questions on rules and procedures not covered by the constitution and by-laws and such standing rules as the association may adopt.
Section 2 The Association shall exist for the next fifty years (50 years) starting from December 22, 2006.
Article X- Amendments
This By-laws may be amended or repealed at any meeting of the association by an affirmative votes of two-thirds (2/3) of the members present and voting at any regular meeting, provided, however, that a copy of the proposed amendment must be submitted to the Executive Board of New York at least one (1) month preceding the meeting and that a copy of the proposed amendment must be presented to each member at least seven (7) calendar days preceding the regular meeting at which the vote is taken.
Article XI- Ratification
The By-laws shall be ratified by an affirmative vote of two-thirds (2/3) of the members present for such purpose and shall take effect immediately after the ratification. A copy of the ratified by-laws must be submitted to the secretariat of the Executive Board of New York for purposes of record keeping.